Cleaner offers, faster hiring:automating recruitment documentation for a 17,000+ employee workforce
VISCAP supported Alembic Pharmaceuticals in strengthening recruitment and onboarding operations, replacing repetitive manual offer preparation with automated CTC processing and cleaner, more consistent offer documentation.
Offer documentation that demanded constant manual attention
As hiring continued across a workforce of 17,000–18,000 employees, Alembic’s recruitment documentation required increasing manual effort at every single offer.
The key business challenges
Zero-value pay components. Offer annexures displayed pay components with zero value, cluttering documents and creating avoidable questions at the offer stage.
DocumentsManual offer effort. CTC details required repetitive preparation and checking for every offer, consuming recruiter time and inviting inconsistency.
Manual effortAn unstructured hiring flow. Recruitment and onboarding needed a more structured, system-led setup to carry candidates cleanly from offer to joining.
StructureOffer documentation needed to become an automated output of the hiring process, not a manual task inside it.
Building a structured hiring flow with automation at the offer stage
VISCAP approached the engagement across three connected transformation areas — each one slides over the last as you scroll.
Implement Recruiting and Onboarding
VISCAP implemented the recruitment and onboarding process foundations in SAP SuccessFactors, giving hiring a structured, system-led flow from requisition through joining.
Automate offer CTC preparation
The offer letter CTC preparation process was automated, removing the repetitive manual assembly and checking that each offer previously required.
Focus the annexure logic
Annexure logic was reworked to omit zero-value pay components, so every candidate receives a clean document showing only the components that apply to them.
With automation and focused annexure logic in place, offer documents follow one standard regardless of who prepares them.
A connected recruitment documentation flow
The whole hiring journey on one thread — from requisition to a clean offer in the candidate’s hands.
Business impact
The most visible result: offer letter and CTC preparation moved from repetitive manual work to a largely automated system output.
Document consistency
With annexure logic standardized and zero-value components omitted, offer documents became consistent across recruiters and hiring scenarios.
Less manual effort
Recruiters spend significantly less time preparing and checking CTC details for each offer.
Faster offers
Offers reach candidates faster, supporting hiring momentum across a large workforce.
More than cleaner paperwork
Alembic moved from effort-heavy, manually assembled offer documentation to a structured recruitment and onboarding flow with automation built in at the offer stage — recruitment and onboarding implementation, focused annexure logic and offer CTC automation within one hiring transformation.
A structured hiring flow
Recruiting and Onboarding were implemented to carry hiring from requisition through joining as one system-led process.
Offer CTC prepared automatically
The offer letter CTC preparation process was automated, removing the repetitive manual assembly and checking every offer used to require.
Documents that read cleanly
Annexure logic now omits zero-value pay components, so each candidate receives a consistent document showing only what applies to them.
A hiring flow structured around how recruitment actually needed to run.
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Contact Us
Offer documentation still hand-assembled, or a hiring flow your team can’t see? Speak with VISCAP’s HXM team about structuring it in SAP SuccessFactors.